From AZLA Planning Document

FINANCE GOAL: AzLA WILL MAXIMIZE ITS REVENUES TO FUND AzLA GOALS AND OBJECTIVES.

 

Current Status: All requests for funding are presented to the Treasurer by  October 31st in order to be presented at the annual conference.  A tentative budget will be submitted to the Executive Board for approval during the annual conference.  The final budget approval will be at the first board meeting in January. Financial Plans for invested funds will be reviewed annually.

 

Treasurer 07:  Budget request forms link to be added here.  

 

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I. OBJECTIVE: Continue philosophy that to receive funding, interest groups, committees, and divisional goals must support goals of AzLA.

 

a. Review and update budget request forms annually.

 

RESPONSIBILITY: Treasurer

BEGIN: September annually

COMPLETE: By elections

 

Treasurer 07: Budget forms were reviewed by the Treasurer in November 06.

Treasurer 08: Budget forms will be reviewed by the Treasurer in August.

 

b. All budget requests will be submitted to the Treasurer.

 

RESPONSIBILITY: All groups/individuals making budget requests

BEGIN: After elections

COMPLETE: Executive Board or Executive Committee will consider subsequent requests

TLD submitted a budget request for the TLD chair to travel to the 2007 AASL Affiliate Assembly at ALA Midwinter in Seattle, WA, and ALA Annual in Washington, DC. After discussion by the board, it was agreed that they would approve this travel and the one to the 2008 Midwinter. That way, instead traveling before the budget is approved, travel will be done after AzLA board approval.

TLD 2007 submitted a budget request for assistance with the Bound To Stay Bound Scholarship for first time attendees at the 2007 AASL conference in Reno, NV. BTSB will reimburse the AzLA treasury. This was approved. BTSB does not offer this bi-annually and only to rotating regions of the U.S., and the Southwest region was not eligible this year.

 

Treasurer 07:  Budget requests were due December 31st, 2006 but continued to be submitted through February 2007. Moving the deadline earlier into the year would help us allocate the funds more effectively.

Treasurer 08:  Budget requests will be distributed to the board by 1 September and returned to the treasurer by the 30 September.  

 

 

 

c. Annual budget will be prepared and submitted to the AzLA Executive Board.

 

RESPONSIBILITY: Treasurer with the AzLA Executive Committee

BEGIN: After elections

COMPLETE: January annually

 

Treasurer 07:  Annual budget was submitted in January 2007.

Treasurer 08:  Annual budget is submitted to the AzLA Board at the October meeting for preliminary approval.  Final approval will be made by the AzLA Board at the January board meeting.

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II. OBJECTIVE: AzLA will review its Financial Plan

 

a. Review and update the investment mission/goals for AzLA funds up to 4 times each year with the financial consultant.

 

RESPONSIBILITY: Treasurer with the Executive Committee

BEGIN: January annually

COMPLETE: December annually

 

Treasurer 07:  Treasurer and Administrative Secretary met with the Finacial Advisor on February 13, 2007.

Treasurer 08:  Treasurer and Administrative Secretary have met and talked with Finanical Advisor between March and May 2008.  Will obtain a copy of investment mission/goals.

 

b. Review and update the investment mission/goals for the Horner Fellowship funds up to 3 times each year with the financial consultant.

 

RESPONSIBILITY: Treasurer with the Executive Committee

BEGIN: January annually

COMPLETE: December annually

 

Treasurer 07:  Reviewed February 13, 2007.

Treasurer 08:  Met with consultant 10 March 2008.

 

c. Review the AzLA and Horner Fellowship investments. Any recommendations regarding these investments will be presented to the AzLA Executive Board.

 

RESPONSIBILITY: Treasurer with the Executive Committee

BEGIN: September annually

COMPLETE: January annually

d. Horner Fellowship fund information will be provided to the Horner chair.

 

RESPONSIBILITY: Treasurer

BEGIN: Monthly

COMPLETE: Monthly

 

Treasurer 07:  Reviewed February 13, 2007.

Treasurer 08:  Reviewed with Treasurer and Administrative Secretary March and May '08. 

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III. OBJECTIVE: AzLA will work to increase revenues, to ensure the future financial health of the organization.

 

a. Advertising will be secured for various publications (e.g. the directory, the conference program)

 

RESPONSIBILITY: Executive Board and the association management company

BEGIN: Ongoing

COMPLETE: Ongoing

 

 

b. Sponsorships for the annual conference, regional forum, and other events will be sought.

 

RESPONSIBILITY: Executive Board, Division Chairs, Committee Chairs, Special Interest Group Chairs.

BEGIN: Ongoing

COMPLETE: Ongoing

TLD 2007 has decided to participate in the fund-raising AzLA basket raffle at 2007 Conference. Because this event was not held at this years conference. TLD raffled off 3 baskets one for Elementary, Middle School and High School TLs for those who attended TLD's annual business meeting at AzLA Conference 2007. TLD 2008 Asked members 3 times via listserv to ask favorite vendors to Advertise on the AzLA web site and in the print newsletter as an affordable way for vendors to increase their product exposure among Arizona libraries of all types! Vendor sponsorships are an important part of our annual conference! They also increase vendor exposure and spread good will among our Arizona libraries. Sponsorships are a pivotal way for AzLA to offer an affordable, top notch conference for its members. The next time you communicate with your vendor, mention that you would like for them to serve as a sponsor at our AzLA conference in December. Pass along vendor names (and rep contact info as well) to Katherine O’Clair at 480-965-5964 or katherine.oclair@asu.edu.

 

Pres-Elect 07- Debbie, Ann and I have sent one letter already to all vendors/possible sponsors. I have received several inquires regarding the conference. We are in the process of planning the next mailing to be due back by 8/31/07.